Texas AI Docket

Plano's City Council takes up to $390,000 for ChatGPT Enterprise and the Darwin AI platform

State policyPlano City CouncilCollin, DentonWrite to the decider

Plano's City Council carried a citywide AI purchase on the consent agenda of its October 12th meeting, and the meeting's draft minutes mark it approved. It buys ChatGPT Enterprise from Carahsoft for $190,000 and the Darwin AI platform for $150,000. It adds $10,000 of Microsoft licenses and holds $40,000 for growth, inside a ceiling of $390,000. Darwin AI says its platform tracks AI use across users, tools and departments and keeps an audit trail. Every line was bought through a state DIR contract.

How to take part

The purchase is approved and no hearing or comment window follows it. The City Council posts its agendas and records on the city's Legistar site, and a resident reaches the council through the city.

Where to do it

Where

2 counties. In Dallas-Fort Worth-Arlington.

Timeline

  1. decided

    City Council approves the purchase on its consent agenda

  2. Today

How this decision moved

One dated line per check, oldest first. A line that says nothing changed means somebody looked and it had not.

  1. 2026-10-30

    Admitted on the city's own record of the October 12th consent agenda. Its draft minutes mark the purchase approved, and no use figures for the licenses are published yet.

  2. 2026-10-30

    Title corrected the same day. It had said the Darwin AI platform monitors how city staff use AI, which no source states. The platform's function now rests only on its maker's own words.

The evidence

Every fact above rests on one of these. The words are the source's own.

To approve the purchase and implementation of ChatGPT Enterprise Solution for Technology Solutions from Carahsoft Technology Corporation in the amount of $190,000 (DIR-CPO-5683)
City of Plano Legistar, File 26-884, ChatGPT Enterprise, Darwin AI and Microsoft purchase Primary source, official · webapi.legistar.com
Darwin AI from Carahsoft Technology Corporation in the amount of $150,000 (DIR-CPO-5687)
City of Plano Legistar, File 26-884, ChatGPT Enterprise, Darwin AI and Microsoft purchase Primary source, official · webapi.legistar.com
Microsoft Enterprise from SHI Government Solutions, Inc. in the amount of $10,000 (DIR-CPO-5237)
City of Plano Legistar, File 26-884, ChatGPT Enterprise, Darwin AI and Microsoft purchase Primary source, official · webapi.legistar.com
an additional $40,000 that will remain available for approved increases in license demand, usage capacity, implementation needs, and other costs within the authorized scope in the not-to-exceed amount of $390,000 through an existing contract
City of Plano Legistar, File 26-884, ChatGPT Enterprise, Darwin AI and Microsoft purchase Primary source, official · webapi.legistar.com
The Consent Agenda will be acted upon in one motion and contains items which are routine and typically noncontroversial.
City of Plano Legistar, City Council meeting agenda items, October 12th, 2026 Primary source, official · webapi.legistar.com
2026-10-12T00:00:00
City of Plano Legistar, City Council meeting, October 12th, 2026 Primary source, official · webapi.legistar.com
TX|48|085|Collin County|58016|02411437|Plano city
US Census Bureau, 2020 Texas place by county relationship file Primary source, official · www2.census.gov
TX|48|121|Denton County|58016|02411437|Plano city
US Census Bureau, 2020 Texas place by county relationship file Primary source, official · www2.census.gov
\\pard\\cf1\\b\\fs24 Approved\\b0\\par
City of Plano Legistar, City Council meeting agenda items, October 12th, 2026 Primary source, official · webapi.legistar.com
"EventMinutesStatusName":"Draft"
City of Plano Legistar, City Council meeting, October 12th, 2026 Primary source, official · webapi.legistar.com
Track AI usage across users, tools, and departments
Darwin AI, The AI Governance Platform for State and Local Government Primary source, the company · darwingov.com
Continuously monitor AI activity, investigate violations, and maintain a complete audit trail.
Darwin AI, The AI Governance Platform for State and Local Government Primary source, the company · darwingov.com

Questions about this decision

Answered from the record itself. Every answer is assembled from stored fields, so an answer the record has no basis for is left out rather than guessed.

What is this decision?

Plano's City Council carried a citywide AI purchase on the consent agenda of its October 12th meeting, and the meeting's draft minutes mark it approved. It buys ChatGPT Enterprise from Carahsoft for $190,000 and the Darwin AI platform for $150,000. It adds $10,000 of Microsoft licenses and holds $40,000 for growth, inside a ceiling of $390,000. Darwin AI says its platform tracks AI use across users, tools and departments and keeps an audit trail. Every line was bought through a state DIR contract.

Who decides it?

Plano City Council decides. The record names the deciding body for every entry it carries.

Can the public take part?

The purchase is approved and no hearing or comment window follows it. The City Council posts its agendas and records on the city's Legistar site, and a resident reaches the council through the city. No dated public window is on the record. The deciding body is named and reachable.

Where in Texas does it apply?

It covers Collin and Denton Counties in the Dallas-Fort Worth-Arlington, TX area.

Has it been decided?

It has been decided. The dates on the item page carry when.

What happens next?

No future date is on the record. The last dated step on it was decided on October 12th.

When did it start?

The earliest date on its record is October 12th, 2026.

What kind of decision is it?

It is filed under state policy.

What sources back it?

Five sources back it. Five of them are primary.

Is it on the ERCOT grid?

Yes. It sits inside the ERCOT interconnection.

When was it last checked?

Every fact on it was last verified against its source on October 30th, 2026.

Cite this

Texas AI Docket, Plano's City Council takes up to $390,000 for ChatGPT Enterprise and the Darwin AI platform. Tracked since October 12th, 2026. Last verified October 30th, 2026. https://texasaidocket.com/item/tx-2026-0234/. Reuse permitted under CC BY 4.0 with attribution. The same entry is in the docket JSON as item tx-2026-0234.

Beat

Filed under State policy, with every other decision on that beat.

Last checked 2026-10-30